Food purchases should be approved in advance by your organization’s advisor or a professional staff member in Student Leadership and Involvement.

Dining Service

The food and non-alcoholic beverages served at events on-campus must be arranged through the College’s Dining Services’ Catering Department no less than seven (7) calendar days in advance of the event. For ethnically authentic or not-readily-available ingredients, at least fourteen (14) calendar days’ advance notice is requested.  Budgetary constraints will determine the range of options that can be offered.

Information regarding Dining Services’ catering services and an online ordering system are available at http://dining.lafayette.edu/catering/. If further assistance is required, please contact the Catering Office at (610) 330-5853.

Bon Appetit is Lafayette’s exclusive Food Services provider and is contractually obligated to provide all Food Services on the College’s Campus.  Lafayette Dining Services offers a full range of Food Services, from fully-staffed formal events to quick and easy pick-up service for smaller events.  Lafayette Dining Services prepares food from scratch using fresh ingredients in a socially responsible manner for the well-being of our guests, communities, and the environment.

Exceptions
The specific events listed below are exempt from the exclusivity requirement of this policy to use Lafayette Dining Services when they are held outside of the College’s dining facilities. However, all remaining requirements of this Policy apply to the events listed below and all individuals that prepare food for one of these events must review and adhere to the food safety information available at http://www.foodsafety.gov.

  • The annual International Student’s Association Extravaganza event.
  • Cultural events where food is a focus and Lafayette Dinning Services cannot provide the necessary food.
  • Events where Food Services are limited to pizza and soft drinks.
  • Events held at non-College owned facilities or locations.
  • Small events with a cost of $100 or less.
  • Timely requested catering events that Lafayette Dining Services is unable to fulfill.

Cultural Food Exception

If an event is cultural in nature or requires specially prepared food that cannot be provided by Lafayette Dining Services, a waiver may be granted for a Student Organization to use a Pre-Approved Food Vendor.

Organizations desiring to use a Pre-Approved Vendor to provide cultural food can submit a request for cultural food exception at least 7 – 14 days in advanced of the event. The requested food must be cultural in nature and cannot be prepared by Dining Services in a manner that is acceptable for the authenticity of the event. A request for cultural food exception must be submitted via form. Submitting a waiver does not guarantee approval; Dining Services has the right to deny the request.

Food Vendor Requirements

All vendors that provide Food Services under this Policy must adhere to the following requirements:

  • If beverages are included in the Food Services provided on the College’s Campus they must be Coca-Cola products.
  • Hold a current Bureau of Health, Food Facility License issued by the City of Easton (or comparable license from the vendor’s municipality).
  • Hold general liability insurance with a single limit of no less than $1,000,000 per occurrence and name Lafayette College as an additional insured.
  • Provide the College with a completed IRS Form W-9 to certify their taxpayer identification number.
  • Must not be owned, in whole or in part, by a family member or other close relative of the College employee or student making such catering arrangements or directing them to be made in order to avoid a potential conflict of interest.

Pre-Approved Food Vendors

The pre-approved food service vendors listed on the attached schedule maintain the necessary documentation on file with the College’s Office of Finance and Business Services.  Vendors can request to be included on the College’s Schedule of Pre-Approved Vendors by completing the Food Vendor Application and submitting the required items noted within the Application.

If a vendor is not included on the College’s Schedule of Pre-Approved Vendors, the department requesting the Food Services is responsible for providing the necessary documentation to verify that the Food Vendor Requirements of this policy are met by the vendor at the time of payment authorization or request for reimbursement.

List of Pre-Approved Vendors 

  • Please contact Student Leadership and Involvement at x5337 for the most up-to-date list of approved vendors  

Permitted Food Items

Cook-Outs/Picnics

Student must use Lafayette Dining Services or another approved caterer or vendor (food must be purchased AND prepared by them).

Sale of Food Items

Candy sales – Fundraisers that include candy (i.e. Candy-Grams) are acceptable provided that all candy is prepackaged and individually wrapped. Unacceptable candy includes items such as M&M’s that are opened and sorted or any type of bulk candy that is not individually packaged.

Bake Sales Student Organizations who wish to hold a bake sale in student center space can reserve a table with Student Leadership and Involvement and should abide by the Fundraising policies. Only homemade baked goods (items that do not have to be temperature controlled) may be sold at tables reserved for bake sales. No other foods are permitted.

Prepackaged Food

Pre-packaged items may be provided by the student organization. This usually includes party size snacks (i.e. large bag of chips, cookies, pretzels, etc.). Pre-packaged items requiring temperature control (heating or cooling) are not permitted.  All cold beverages must be Coca Cola.

Non-Permitted Food Items

Potlucks
Potluck meals are not permitted due to potential risks related to transporting items that require temperature control (heating or cooling) and unsanitary food preparation conditions.

Homemade Food
Homemade foods are not allowed to be served at meetings or student organization events because they pose a risk to the health safety of the community.  Homemade foods/foods that have to be prepared (i.e., food that needs to be temperature controlled; sandwich fixings that are not from approved on-campus caterers) are not permitted at any programs, events, lectures, or meetings.  Bake Sales are the only instance during which the use of homemade food items is permitted and are subject to specific guidelines and procedures.